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Constitution and Bylaws
South Carolina City and County Management Association
(Originally adopted on April 14, 1967; amended August 15, 1973; revised June, 1984; amended June 25, 1988; amended July 1, 1989; amended, June 30, 1990; amended, June 29, 1991; amended January 18, 1997; amended June 24, 2006; amended June 28, 2008)
I. Constitution
Article 1: Name
The name of this organization shall be the SOUTH CAROLINA CITY AND
COUNTY MANAGEMENT ASSOCIATION, (SCCCMA).
Article 2: Purpose
The purpose of this Association shall be to aid in the improvement of public
administration and increase the proficiency of City Managers, County Managers,
and appointed Chief Administrative Officers in South Carolina. The term manager
as used herein is inclusive of managers and administrators. The profession of
management, as used herein, shall mean the exercise of administrative authority
within a political subdivision which has as its head an elected policy making
body. This elected body shall possess the authority to appoint a manager.
Article 3:
Board of
Directors
Section 1. Board of Directors. The Board of Directors of this Association
shall consist of the officers and directors as described below.
Section 2. Officers. The officers of this Association shall be a President, President-Elect, Secretary-Treasurer, and Past-President. Each officer shall be a voting member in good standing with the Association and shall also be a member of the International City/County Management Association (ICMA). The Past-President shall be the most immediate Past-President of the Association still in full-time active service in South Carolina. The officers shall serve in the position for a one-year term.
Section 3. Directors. There shall be five Directors serving this Association. Each director shall be a voting member in good standing with the Association. The terms of the office for Directors shall be three years, except for those first elected; one Director shall be elected for a one year term, two shall be elected for a two year term, and two shall be elected for a three year term.
Section 4. Vacancies. Should the offices of Secretary-Treasurer or Director become vacant the office shall be filled for the unexpired time remaining by a majority vote of the Association’s Board of Directors. Should a vacancy occur in the office of the President, the most immediate Past President shall exercise the duties thereof until such a time as the President-Elect is scheduled to become President of the Association. A vacancy occurring in the office of President-Elect shall be filled by a special election of the membership.
Section 5. Assumption of Office. The Officers and Directors of the Association shall assume office the day following the conclusion of the Association's Summer meeting.
Article 4: Executive Committee
The Executive Committee shall consist of the President, President-Elect,
Secretary-Treasurer, and Past President. The Executive Committee shall conduct
such business as may be delegated by the Board of Directors.
Article 5: Committees
The President shall appoint, with the approval of the Board of Directors,
such committees as a majority of the Board of Directors may deem advisable.
Article 6: Nominations and Elections
Section 1. Nominating Committee. The Association shall
have a Nominating Committee consisting of the three most immediate Past
Presidents who are: (1) in continuous active service in South Carolina; (2)
voting members in good standing with the Association; and (3) willing to serve.
Section 2. Nominations. The Nominating Committee shall make a
report to the membership recommending a slate of candidates for the offices of
President-Elect, Secretary-Treasurer, and vacant Director positions at the
Association's Winter meeting. Within fifteen (15) days of the conclusion of the
Winter meeting, the Association's Secretary-Treasurer, or designee, shall notify
all members of the Association of the proposed slate.
Nominations may be made by petition to the Secretary-Treasurer. Petition
nominations must be made within forty-five (45) days after the Nominating
Committee has made its report at the Winter meeting. Petition candidates must be
nominated by the Association's voting membership, as evidenced by the signatures
of at least 10% of the members in good standing and eligible to vote on the
petition. For calculating purposes, the 10% figure will be based on the
Association's voting membership as it exists at the conclusion of the most
recent Winter meeting. The Board of Directors shall review and certify all
petitions submitted to the Secretary-Treasurer.
In the event that a petition is presented to the Secretary-Treasurer, the
President, or designee, shall notify voting members of said petition. Within
thirty (30) days after the closing date for submission of nominees by petition,
the President, or designee, shall distribute a list of nominees, including those
recommended by the Nominating Committee and any candidates nominated by
petition, to all Association voting members. The list of nominees is for
information purposes only and is not a ballot. If no petition nominations are
received, the original slate of candidates shall stand as presented by the
Nominating Committee.
Section 3. Election. The Association shall elect the following
officers at the Summer meeting: President-Elect; Secretary-Treasurer; and vacant
Director positions. Election shall be by majority vote of the Association's
eligible members present and voting at the Summer meeting; provided that
eligible voting members may request an absentee ballot from the
Secretary-Treasurer not later than the call to order of the Summer meeting. All
absentee ballots received shall be canvassed and certified by the Nominating
Committee.
The Association President shall announce the successful nominees at the Summer
meeting.
Article 7: Membership
Section 1. General.
It shall be the responsibility of the Board of Directors and all
Association members to encourage eligible persons to join the Association.
Membership shall be held in the name of the individual, not the organization
the person works for or represents.
Section 2. Full Members. Any person who is the
administrative head of a municipality or county in South Carolina and is
appointed by its governing body, or who holds an equivalent position as
determined by the Board of Directors, is eligible for Full membership in the
Association. It shall be the duty of the President to invite each such person to
exercise his eligibility to apply to the Association for Full membership. Full
members are eligible to vote in the Association.
Section 3. Associate Members. Assistant Managers/Administrators
and Administrative Assistants to managers shall be eligible to apply for
membership upon certification and recommendation of his/her Manager. Associate
members are voting members of the Association.
Section 4. Cooperating Members. Individuals who by personal
interest or position cooperate with practicing managers in the advancement of
professional knowledge and practice shall be eligible to apply for Cooperating
membership. These individuals shall be approved by the Board of Directors.
Cooperating members shall not have the right to vote or hold office in the
Association.
Section 5. Honorary Members. Honorary members may be chosen
because of distinguished service to local government in South Carolina. They
must be proposed by at least three (3) Full members and may be elected only upon
the unanimous recommendation of the Board of Directors and a majority of the
eligible voting members present and voting at an officially called meeting of
the Association. Honorary members shall not have the right to vote and shall
not be charged membership dues.
Section 6. Life Members. Life membership may be awarded to
retired members or former members in recognition of a demonstrated and
distinguished service to the South Carolina City and County Management
Association and to the public management profession.
In order for a candidate to be considered for Life membership, the following
procedure shall be followed:
Life members shall have the right to vote and shall not be charged membership dues.
Article 8: Suspension and Expulsion of Members
Section 1. Suspension.
The Board of Directors may, upon its own initiative or upon the written
request of four (4) or more Full members, suspend any member from the
Association. The reason(s) for suspension must be set forth and the reason(s)
must be determined as just cause for suspension by the Board of Directors.
Suspensions shall be for a period of not more than three (3) months.
Section 2. Expulsion.
If there appears to be sufficient reason for member expulsion, the
Board of Directors shall advise the accused member of the charges against him.
The member, if he desires, may present a written defense to the Board of
Directors for consideration. Within one month after charges have been made, the
Board of Directors may expel an Association member. The Board of Directors shall
notify the member and the Association membership of its action. An expelled
member may be restored to membership by a three-fourths (3/4) majority vote of
the members present and voting at an officially called meeting of the
Association.
Article 9: Resignation
Any Association member may resign his membership by written notice to the
Secretary-Treasurer. The resignation shall become effective as of the date
specified in the notice. If no date is specified, the resignation should become
effective as of the date the notice is received.
Article 10: Dues
The membership dues for the Association shall be recommended by the Board of
Directors and approved by the membership. Dues shall be for the fiscal year
(July 1-June 30) or such other annual period as may be determined desirable by
the Board of Directors. All membership dues for the upcoming year are due and
payable prior to the Association’s Winter meeting. Timely payment of dues
shall be a prerequisite for exercising membership rights.
Article 11: Meetings
This Association shall conduct a Winter meeting and a Summer meeting to be held
within the state at a time and place to be decided upon each year by the Board
of Directors. Other meetings may be called at the discretion of the Board of
Directors. The Board of Directors shall call a general meeting upon the written
request of at least one-third (1/3) of the voting members of the Association.
Notice of the time and place of all meetings shall be sent to the Association
membership by the Secretary-Treasurer, or designee, not less than ten (10) days
prior to the date of the meeting.
Article 12: Amendments
The constitution may be amended or repealed by two-thirds (2/3) vote of the
eligible voting members of the Association present and voting at a meeting
called in accordance with Article 11; provided, however, that ten percent (10%)
of the voting members of the Association may, by petition to the
Secretary-Treasurer, initiate a desired change which shall become effective upon
ratification by a two-thirds (2/3) majority vote of the voting members present
and voting. The Association membership shall be notified at least thirty (30)
days prior to any scheduled amendment meeting. The notice shall identify the
person(s) proposing the amendment.
Article 13: Awards
Section 1. Lifetime Achievement Award
Purpose – The Lifetime Achievement Award is considered the highest honor the South Carolina City and County Management Association can convey. The award is to recognize an individual who has devoted all or a significant portion of a professional career to local management for cities and/or counties. In doing so the individual shall have upheld the highest standards of the profession as guided by the ICMA Code of Ethics. The individual is recognized by peers as one to be emulated in their careers. The recipient shall have served the South Carolina City and County Management Association with distinction. Although the recipient should not be required to have served their entire career in the state of South Carolina, a significant portion, minimum of ten years, should have been within the state. Eligible recipients shall be Life members or deceased with membership in the Association at the time of death. Eligible candidates shall have been retired or deceased for a minimum of nine (9) months prior to the proposed date of award.
Selection Process - A proposed recipient shall be nominated by a minimum of five active Full or current Life members in good standing with the Association. Nominations shall be made to the Board of Directors. The Board of Directors shall by a positive majority vote make the final determination. Suitable presentation of the award shall be scheduled as circumstances warrant.
Section 2. Additional Awards.
Awards programs may be established from time to time by the Board of Directors in accordance with guidelines and procedures as may be appropriate. Such guidelines and procedures shall be attached as an appendix to this document.
II. Bylaws
Article 1. The duties of the officers of this Association
shall be the duties generally indicated or implied by the title of each office.
The Board of Directors shall act in the capacity of directors and shall
supervise and control the affairs of the Association.
Article 2. The Secretary-Treasurer shall transact the
necessary financial business of the Association and keep a complete record of
all transactions. The record(s) shall be submitted for auditing at the Summer
meeting of the Association. The Secretary-Treasurer shall keep a record of
minutes of all Association meetings, provide proper notice to the
membership of all meetings, and perform such other duties as may be assigned by
the Board of Directors.
Article 3. Any voting member who resigns or is removed from
his municipal or county position shall automatically lose his membership status
unless he assumes a manager position elsewhere within the state within
twelve (12) months.
Article 4. These Bylaws may be amended by a majority vote
of the eligible voting members present and voting at any duly called meeting of
the Association.
Article 5. In the event of parliamentary or procedural
questions, the Association shall be guided by Roberts Rules of Order, as revised
and amended.
Article 6. Non-member vendors shall not be permitted to
register for the Association's meetings nor participate in its meetings.
Article 7. The Association, by vote of the Board of Directors, may contract for any and all services.
APPENDIX “A”
PALMETTO MANAGEMENT AWARDS FOR CITY AND COUNTY
Purpose: The Palmetto Management Awards for City and County are for the purpose of singling out one City Manager/Administrator and one County Manager/Administrator each year in recognition of recent achievements accomplished within their professional duties as manager/administrator for the communities they serve. The award is not for long tenured service or a distinguished career. It is not for popularity within the profession or to enhance one’s professional resume. The award should recognize a unique accomplishment, an achievement despite adverse circumstances, acknowledgement of special recognition by their community or some other event, happening, accomplishment or recognition that might distinguish them from other managers/administrators for the past one or two years.
Process: Nomination forms should be provided to each Association member following the Winter meeting. Reminders should be emailed to the membership to facilitate timely submittals. Nominations for these awards should come from at least two members of Association in good standing, regardless of classification. To be eligible for these awards a nominee must have been an Association member in good standing for a minimum of two years prior to the designated award date. Specific information justifying the nomination should accompany the submittals. Nominations should be made to the Awards Committee and upon review the committee should recommend to the Board of Directors the successful candidates. Upon approval of a majority of the Board of Directors, the winners should be recognized at the Summer meeting. Awards need not be made each year.
Purpose: The purpose of the young Professional Award is to pay special recognition to a young professional within the membership of SCCCMA, regardless of membership classification. Nominees shall have been in the profession for no more than five years. Nominees should have demonstrated certain leadership, communication, special expertise or other unique management skills within their work for the communities they serve. The award is to recognize individuals whose careers are expected to continue to grow and mature with the experience that additional years will generate.
Process: Nominations may come from any classification within SCCCMA’s membership. Nominees may be interns, assistants or managers/administrators or other professional eligible for SCCCMA membership. Nominations should be made to the Awards Committee, which shall make recommendations to the Board of Directors. Single nominations shall suffice. However, nominations for non-manager/administrators, if not initialized by their manager/administrator, should be seconded by the manager/administrator. Nomination forms should be provided to the entire membership of SCCCMA following the Winter meeting with email reminders for timely submittals. Awards shall be presented at the Summer meeting. Awards need not be made each year.
Last amended this 28th of June, 2008.
Date Page Last Updated: July 08, 2008
This site is
maintained by Mark Bondo.
Copyright 2001
Comments concerning maintenance should be sent to
bondo@sc.edu
Copyright 2000 by the University of South Carolina.
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